How to Build a Lean, Tech-Savvy Business Without Overhead

November 4, 2025

Big office? Fancy equipment? Monthly bills that make you wince? You don't need any of it.

Here's how to run a modern business with minimal overhead and maximum flexibility.

Ditch the Office

Work from anywhere. Use Zoom for meetings, Slack for team chat, and Google Drive for files. Your "office" costs $0 and works from your couch, a coffee shop, or a beach in Bali.

Real talk: Most meetings should've been emails anyway.


Go Paperless

Stop printing. Use DocuSign for contracts, Google Docs for everything else, and your phone to scan receipts. You'll save money on paper, ink, storage, and those ancient filing cabinets.


Use Free Tools First

Before you pay for anything, try the free version:

  • Project management? Trello or Asana's free plans handle most small teams.
  • Email marketing? Mailchimp is free up to 500 contacts.
  • Accounting? Wave is completely free for basic bookkeeping.

Only upgrade when you actually hit their limits.


Automate the Boring Stuff

Stop doing repetitive tasks manually:

Use Calendly so people book their own meetings. Set up auto-responses for common questions. Use Zapier to connect your apps so they talk to each other. Every hour you automate is an hour you can spend growing your business.


Hire On-Demand

You don't need full-time employees for everything. Use Fiverr for design work, Upwork for writing, and freelancers for projects. Pay for what you need, when you need it.


Go Cloud-Only

Forget expensive servers and IT staff. Use cloud services like Google Workspace or Microsoft 365. They handle updates, security, and backups. You just log in and work.


Buy Used (Or Don't Buy At All)

Need a laptop? Buy refurbished. Need software? Look for lifetime deals on sites like AppSumo. Need office furniture? Check Facebook Marketplace. Better yet, ask yourself if you actually need it or just think you do.


Track Everything

Use free tools like Google Analytics to see what's working. Check your expenses monthly. Know your numbers without hiring an accountant. Data tells you where to cut costs and where to invest.


The Lean Mindset

Here's the secret: every dollar you don't spend on overhead is a dollar in your pocket. Question every expense. If it doesn't directly help you make money or serve customers better, you probably don't need it. Start small. Stay flexible. Scale up only when revenue justifies it. Your competitors are drowning in overhead. You're not. That's your advantage.

Important Service Update: We're Coming to You

December 1, 2025
We've made an exciting change to how we serve our customers at Top City Tech. We are moving away from walk-in or drop-offs at our shop. Instead, we're bringing our expertise directly to you. We are now picking up devices from you, working on them, and returning them to you! Why This Change Benefits You Your time is valuable. We realized that requiring you to pack up your computer, drive to our shop, wait for service, and make another trip to pick it up was costing you hours of productivity. By coming to you, we're eliminating that hassle entirely. Faster turnaround. Without the overhead of managing a retail storefront, we can focus entirely on solving your technical problems quickly and efficiently. Many issues can be resolved on-site during our first visit, getting you back to work the same day. More personalized service. Seeing your technology in its actual working environment helps us provide better solutions. We can address network issues, printer connectivity, and other problems that only show up in your specific setup. How Our New Process Works 1. We Pick Up . Schedule a convenient time, and we'll come to your location to collect your equipment. No packing, no driving, no waiting in line. 2. We Do the Work . Your device gets our full attention in our workshop. We'll keep you updated on progress and any findings along the way. 3. We Return Everything . Once the work is complete, we deliver your equipment back to you, set it up if needed, and make sure everything is working perfectly before we leave. The Bottom Line This transition allows us to provide you with white-glove service that respects your time and delivers better results. You stay productive while we handle the technical heavy lifting. Ready to schedule a pickup? Send us an email, call, or text to get this started. Note : We no longer offer electronics recycling services. For recycling, please contact Mobile Wave Repair or Shawnee County Hazardous Waste to check on availability and capacity.

How to Update and Manage Your Passwords in Bitwarden

November 20, 2025
You've got Bitwarden set up. Your passwords are saved. Now what? Websites change. You need to update passwords. You want to add new accounts. Here's how to manage everything in Bitwarden.

How to Import Your Passwords Into Bitwarden

November 20, 2025
You've been using your web browser to save passwords—Chrome, Edge, or Firefox has been remembering them for you. Now you want to move all those passwords into Bitwarden so they're more secure and work across all your devices. Good news: you don't have to type them all in manually. Here's how to move them over.