Protecting Your Business with Google Workspace in 2025: Security Options Made Simple
April 22, 2025
Google Workspace 2025 Security Options
If your business uses Gmail, Google Drive, or Google Meet, you're already on Google Workspace. But are you taking full advantage of the built-in security tools?
In 2025, Google Workspace offers several powerful features to help keep your company safe from hackers, phishing scams, and malware — without needing to be an IT expert.
Top Security Features to Know
1. Enhanced Malware & Phishing Protection
- Automatically blocks suspicious emails before they reach your inbox.
- Warns users when they click on dangerous links.
- Built-in AI learns and adapts to new threats.
2. 2-Step Verification (2SV)
- Adds a second layer of protection beyond just your password.
- Use your phone, an app, or a physical security key to verify your identity.
- Prevents unauthorized access even if someone steals your password.
3. Alert Center for Admins
- Get real-time alerts if something looks suspicious (e.g., multiple failed login attempts).
- Helps you respond quickly to potential threats.
4. Data Loss Prevention (DLP)
- Stops sensitive info like credit cards or Social Security numbers from being sent outside your company by accident.
5. Secure File Sharing
- Control who can access your files — set permissions like “view only,” “edit,” or “comment.”
- Expire access after a set time for better control.
6. Security Reporting
- Turn on security email reports.
Easy Steps to Stay Secure
- Turn on enhanced protection in your Admin Console (or ask your IT provider to do it).
- Require 2-Step Verification for all users.
- Train your team to recognize phishing emails and report them.
- Review file sharing settings and limit who can access critical files.
Final Thoughts
Google Workspace already has strong security tools — but they only work if you turn them on and use them correctly. If you’re not sure what’s enabled on your account, now is the perfect time to check.
Need help? Our team at Top City Tech can review your Workspace settings and make sure your business is fully protected.
We've made an exciting change to how we serve our customers at Top City Tech. We are moving away from walk-in or drop-offs at our shop. Instead, we're bringing our expertise directly to you. We are now picking up devices from you, working on them, and returning them to you! Why This Change Benefits You Your time is valuable. We realized that requiring you to pack up your computer, drive to our shop, wait for service, and make another trip to pick it up was costing you hours of productivity. By coming to you, we're eliminating that hassle entirely. Faster turnaround. Without the overhead of managing a retail storefront, we can focus entirely on solving your technical problems quickly and efficiently. Many issues can be resolved on-site during our first visit, getting you back to work the same day. More personalized service. Seeing your technology in its actual working environment helps us provide better solutions. We can address network issues, printer connectivity, and other problems that only show up in your specific setup. How Our New Process Works 1. We Pick Up . Schedule a convenient time, and we'll come to your location to collect your equipment. No packing, no driving, no waiting in line. 2. We Do the Work . Your device gets our full attention in our workshop. We'll keep you updated on progress and any findings along the way. 3. We Return Everything . Once the work is complete, we deliver your equipment back to you, set it up if needed, and make sure everything is working perfectly before we leave. The Bottom Line This transition allows us to provide you with white-glove service that respects your time and delivers better results. You stay productive while we handle the technical heavy lifting. Ready to schedule a pickup? Send us an email, call, or text to get this started. Note : We no longer offer electronics recycling services. For recycling, please contact Mobile Wave Repair or Shawnee County Hazardous Waste to check on availability and capacity.
You've got Bitwarden set up. Your passwords are saved. Now what? Websites change. You need to update passwords. You want to add new accounts. Here's how to manage everything in Bitwarden.
You've been using your web browser to save passwords—Chrome, Edge, or Firefox has been remembering them for you. Now you want to move all those passwords into Bitwarden so they're more secure and work across all your devices. Good news: you don't have to type them all in manually. Here's how to move them over.
